The Document Problem Every PI Firm Knows
A typical personal injury matter arrives as a flood: hundreds of pages of medical records, billing statements, police reports, photographs, deposition transcripts, and insurance correspondence. Reviewing all of it thoroughly takes time your attorneys and paralegals don't always have — and missing a single inconsistency or deadline can change the outcome of a case.
ProvaLens was built specifically to solve that problem. It reads entire case files and returns answers cited to the exact page and paragraph, so your team spends less time hunting and more time strategizing.
What ProvaLens Actually Does
Instant Document Organization
When you upload a case file, ProvaLens automatically classifies and organizes every document by type — medical records, police reports, billing statements, and more. Scanned PDFs and images are processed with OCR so every page becomes searchable, even if it arrived as a photograph of a fax.
Medical Chronologies and Special-Damages Tallies
ProvaLens generates itemized special-damages tallies and medical chronologies directly from the source documents. Each line item is tied back to the underlying record, so you can verify the figure in seconds rather than re-reading the file from scratch.
Contradiction and Inconsistency Detection
One of the most time-consuming tasks in case preparation is cross-referencing what a claimant said at intake against what appears in the medical records, and then again against deposition testimony. ProvaLens flags possible conflicts and inconsistencies across documents automatically, flagging them for attorney review.
Cross-Examination Outlines
For depositions and trial, ProvaLens generates cross-examination outlines that include admissions, page-and-line contradictions, and testimony gaps — built from the documents already in the matter, not from manual note-taking.
Deposition and Statement Transcription
Upload audio or video depositions and recorded statements and ProvaLens returns searchable, speaker-labeled transcripts. Your team can search across all transcripts in a matter the same way they search documents.
Deadline Extraction and Case Calendar
ProvaLens reads scheduling orders and extracts court deadlines — discovery cutoffs, deposition dates, motion deadlines, and trial dates — into a case calendar that syncs to Outlook. No more manually entering dates from a PDF.
Demand Letter Drafts and Liability Narratives
When it's time to prepare a demand, ProvaLens can generate a demand letter draft and liability narrative grounded in the documents already in the file. Attorneys review and finalize; ProvaLens handles the first pass.
A Hypothetical Example (Illustrative Only)
The following scenario is hypothetical and provided for illustration purposes only. It does not represent any actual client or case result.
Imagine a mid-size personal injury firm receives a new motor vehicle accident matter with 400 pages of records. Historically, a paralegal might spend two to three days organizing documents, building a chronology, and flagging inconsistencies before an attorney could begin strategy. With ProvaLens, that same firm could upload the file, receive an organized document set with a medical chronology, a special-damages tally, and a list of flagged contradictions — all cited to source — and have an attorney reviewing substantive issues the same day. This is the kind of workflow improvement ProvaLens is designed to support, though actual time savings will vary by matter and firm.
How ProvaLens Fits Into Your Existing Workflow
ProvaLens integrates with Clio and MyCase for matter and document import and export. It syncs with OneDrive, SharePoint, Google Drive, and Dropbox for automatic document import and re-analysis when files are updated. Outlook emails and attachments can be imported directly into matters as searchable documents.
ProvaLens is not a practice management platform and does not replace Clio or MyCase for billing, time-tracking, or calendaring workflows. It is a case intelligence layer that sits alongside the tools your firm already uses.
Pricing and Compliance
ProvaLens is priced on a flat-rate per-firm basis — not per seat — so your entire team can use it without per-user cost pressure. The platform is built for HIPAA workflows and a Business Associate Agreement is available.
The monthly platform subscription is a firm overhead expense. ProvaLens also offers an Expert Services option on a per-case basis; that fee may be treated as a client-billable case expense, subject to your firm's disclosure obligations and client informed consent under applicable professional responsibility rules.
Ready to See It in Action?
ProvaLens offers a live demonstration so you can see how it handles a real case file. Visit provalens.ai to schedule a demo or learn more about how the platform works.