The Problem: Too Many Documents, Too Little Time
A typical personal-injury matter can arrive with hundreds — sometimes thousands — of pages: emergency-room notes, imaging reports, physical-therapy logs, police reports, insurance correspondence, and deposition transcripts. Locating a single inconsistency across that volume manually is slow, error-prone, and expensive.
ProvaLens was built specifically to solve that problem for plaintiff and defense litigation teams.
What ProvaLens Actually Does
1. Reads the Entire File and Cites Every Answer
When you ask ProvaLens a question about a matter, it reads the complete case file and returns answers cited to the exact page and paragraph where the information appears. Nothing is paraphrased without a source — every output is traceable back to the underlying document.
2. Flags Possible Conflicts Automatically
ProvaLens scans across all uploaded documents and flags contradictions and inconsistencies automatically. For example (illustrative scenario), if a treating physician's note from week three states the patient had full range of motion while a physical-therapy record from the same week documents significant limitation, ProvaLens surfaces that conflict so counsel can address it before opposing counsel does.
3. Builds a Filterable Case Timeline
Every date-stamped event extracted from your documents is organized into a chronological, filterable timeline. You can isolate medical events, communications, or liability facts without manually re-reading the file.
4. Generates Demand-Ready Documents
ProvaLens can generate itemized special-damages tallies, medical chronologies, liability narratives, and attorney-finalized demand drafts — all grounded in the documents you have uploaded. Attorneys review and approve every output before it leaves the firm.
5. Classifies and Organizes Documents by Type
Uploaded files are automatically classified by document type — medical records, police reports, billing statements, and more — so your team is never hunting through an unsorted folder.
6. Transcribes Depositions and Supports Live Cross-Examination
Audio and video depositions are transcribed into searchable, speaker-labeled transcripts. During a live deposition, the Live Cross Copilot surfaces admissions, contradictions, and suggested follow-up questions in real time.
How Files Get Into ProvaLens
ProvaLens meets your team where your documents already live:
- Cloud storage: Syncs with OneDrive, SharePoint, Google Drive, and Dropbox, with auto-import and automatic re-analysis whenever files are updated.
- Email: Imports emails and attachments from Outlook directly into matters as searchable documents.
- Practice management: Integrates with Clio and MyCase to import matters and export reports — it works alongside those platforms, not instead of them.
- File formats: Processes PDFs, Word documents, Excel files, scanned images via OCR, and audio/video files.
Deadlines and Scheduling
ProvaLens extracts court deadlines and scheduling-order dates automatically from uploaded documents. It also schedules depositions, hearings, and deadlines with Outlook calendar sync and sends meeting invitations — reducing the risk of a missed date slipping through a busy intake period.
Security and Compliance
ProvaLens signs a Business Associate Agreement (BAA) and provides storage built for HIPAA workflows on Azure infrastructure with 256-bit encryption. Client health information stays protected throughout the review process.
Pricing That Works for the Whole Firm
ProvaLens uses flat-rate per-firm pricing — not per-seat licensing — so adding a paralegal or associate to a matter does not increase your monthly cost. Archived cases remain searchable at no extra charge, which matters when a settled file resurfaces years later.
The monthly platform subscription is firm overhead. The only component that may be treated as a client-billable case expense is the per-case Expert Services fee, which should be disclosed to clients and handled with informed consent consistent with your jurisdiction's professional-responsibility obligations.
A Note on What ProvaLens Does Not Do
ProvaLens is a document-intelligence and case-preparation platform. It does not conduct legal research on case law or statutes, file documents with courts or e-filing systems, or provide billing and time-tracking features. It integrates with Clio and MyCase for those workflows rather than replacing them.
Getting Started
If your team is spending hours locating records that should take minutes, ProvaLens is worth a closer look. Visit provalens.ai to see a live demonstration of how the platform handles a real case file.