The Document Problem Every PI Firm Knows
A single personal injury matter can generate hundreds of pages: medical records, billing statements, police reports, deposition transcripts, insurance correspondence, and court orders. Keeping all of it organized — and actually using it effectively — is one of the biggest drains on attorney and staff time in a plaintiff's practice.
ProvaLens is built specifically to solve that problem. Here is a plain-language look at what it actually does and how it fits into a modern PI workflow.
Automatic Document Organization from Day One
When you upload files to a matter — PDFs, Word documents, Excel spreadsheets, scanned images, audio recordings, or video — ProvaLens automatically classifies them by document type: medical records, police reports, billing statements, and so on. You do not have to manually sort or label anything.
If your firm uses Clio, MyCase, OneDrive, SharePoint, Google Drive, or Dropbox, ProvaLens can sync directly with those platforms so documents flow in automatically. Outlook emails and their attachments can also be imported directly into matters as searchable case documents.
Audio and video files — depositions, recorded statements, surveillance footage — are transcribed into searchable, speaker-labeled transcripts so nothing is buried in an unwatched clip.
Answers Cited to the Exact Page and Paragraph
Once your documents are in, you can ask ProvaLens questions about the case and receive answers cited to the exact page and paragraph where the information appears. No more manually hunting through a 400-page medical record to confirm a treatment date or a diagnosis.
ProvaLens also builds an automatic chronological timeline from all dates and events across your case documents — a single, consolidated view of the matter that would otherwise take hours to assemble by hand.
Special Damages, Medical Chronologies, and Demand Letter Drafts
ProvaLens can generate itemized special-damages tallies, medical chronologies, and liability narratives drawn directly from your uploaded documents. It also produces attorney-finalized demand letter drafts — meaning the output is a working draft that your attorney reviews, edits, and finalizes before it goes anywhere. ProvaLens does not send demand letters; that step always belongs to the attorney.
One practical safeguard worth noting: ProvaLens alerts you when a treating provider has no bill on file. Missing-bill alerts help ensure your damages tally is complete before you make a demand.
Flagging Inconsistencies Across Documents
Large case files often contain contradictions — a recorded statement that conflicts with deposition testimony, or a medical record that describes an injury differently than the police report. ProvaLens flags these potential conflicts and cites them to the page, giving attorneys a head start on issues that might otherwise surface for the first time at trial.
Deposition Preparation and Live Support
For depositions, ProvaLens produces cross-examination outlines that include admissions, page-and-line contradictions, and testimony gaps drawn from uploaded transcripts. Attorneys can walk into a deposition with a structured, document-grounded outline rather than relying on memory or manual notes.
During live depositions — whether in person, recorded, or over Zoom, Teams, or Google Meet — the Live Cross Copilot feature flags admissions, conflicts, and suggested follow-up questions in real time. (Illustrative scenario: imagine a witness states a date that contradicts their earlier recorded statement; Live Cross Copilot surfaces that conflict on screen so the examining attorney can address it immediately rather than catching it during post-deposition review.)
Deadline Tracking Synced to Your Calendar
ProvaLens extracts deadlines from court scheduling orders and syncs them to a matter calendar. Optional Outlook integration means those deadlines can flow directly into the calendar your team already uses. This is a convenience and organizational feature — it does not replace your firm's primary case-management system or serve as a court-filing tool.
Security and HIPAA Workflows
Personal injury files contain protected health information. ProvaLens is built for HIPAA workflows with AES-256 encryption, audit logging, and role-based access controls. A Business Associate Agreement (BAA) is available for firms that require one.
Pricing
ProvaLens uses flat per-firm pricing — not per-seat — with plans ranging from $249 to $999 per month and a 30-day free trial. The monthly subscription is a firm overhead expense. The only ProvaLens cost that may be treated as a client-billable case expense is the per-case Expert Services option, and only with proper disclosure and informed consent consistent with your jurisdiction's professional responsibility rules.
The Bottom Line
ProvaLens does not replace attorneys, paralegals, or your existing case-management software. What it does is handle the document-heavy, time-consuming tasks — organization, chronology building, damages tallying, inconsistency flagging, deposition prep — so your team can spend more time on the work that actually requires legal judgment.
If you want to see how it fits your practice, the 30-day free trial is the lowest-friction way to find out.