Average PI case generates 847 pages of medical records, accident reports, and depositions. Manual review misses things — not because attorneys aren't thorough, but because the volume makes it statistically impossible. This guide covers what to look for and how AI review changes the math.
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Chronological timeline built from all providers
ProvaLens extracts every date across all medical records and builds a unified treatment timeline automatically — from first emergency contact through the most recent follow-up.
ProvaLens automates this
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Gaps between injury date and first treatment documented
Treatment delays are the first thing defense counsel argues. Confirm the gap is documented and explained in the records — or flagged for follow-up if it isn't.
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Treatment gaps that could be used to argue recovery
Periods of no treatment are visible on the auto-timeline. Each gap should be either explained by the records or addressed in the deposition narrative.
Common defense argument
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All providers identified and records requested
ProvaLens surfaces every provider name mentioned across all documents — including providers referenced in records but whose records haven't been produced.
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Pre-existing condition documentation cross-referenced
Every pre-existing condition reference is identified and mapped against current injury claims. Contradictions between prior records and current treatment notes are flagged automatically.
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Deposition testimony compared against prior statements
ProvaLens cross-references deposition transcripts against recorded statements, ER intake notes, and prior written accounts — flagging any factual inconsistency between them.
ProvaLens automates this
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Inconsistencies between police report and deposition flagged
The officer's account of the scene, the positions of vehicles, and the sequence of events frequently differ from deposition testimony. These possible conflicts are flagged for you to check.
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Witness statement contradictions identified
When multiple witnesses describe the same event differently, ProvaLens maps each account and identifies the specific points of conflict with citations to the source document.
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Recorded statement vs. deposition discrepancies noted
Insurance-recorded statements taken shortly after the incident often contain admissions that later deposition testimony attempts to walk back. These shifts are flagged automatically.
High impact on credibility
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All insurance correspondence indexed
Every letter, adjuster note, and coverage determination is classified and indexed by date, party, and claim number — so the full picture of the insurer's position is visible at a glance.
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Coverage limits documented
Policy limits, umbrella coverage, and UM/UIM limits are extracted from the policy documents and correspondence and surfaced in the case overview.
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Subrogation interests identified
Health insurer, workers' comp, and Medicare/Medicaid subrogation interests referenced in the records are flagged so they're addressed before settlement.
Easy to miss at settlement
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Medical billing cross-referenced against treatment records
Billing amounts, CPT codes, and procedure dates in medical bills are compared against the clinical records to identify discrepancies or billing for undocumented services.
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Gaps in provider timeline flagged for follow-up
When the treatment timeline shows a gap — no records for a period where treatment would be expected — ProvaLens flags the gap and identifies the approximate date range and prior provider.
ProvaLens automates this
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Records referenced in other documents but not produced identified
When a physician's note references a prior imaging study, a specialist consultation, or a lab report that isn't in the file, that reference is flagged as a potential missing record.
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Defense expert citations checked against your record set
When the defense expert's report cites records, ProvaLens cross-references those citations against your document set — surfacing any document the defense is relying on that you haven't reviewed.
Critical before expert depo
From the field: In a recent case, ProvaLens identified a 12-minute gap between when the ER physician documented the patient's arrival and when nursing notes began — a discrepancy that contradicted the defense's causation timeline. Manual review of 1,200 pages had missed it.
Ready to run this checklist on your next case automatically?
ProvaLens processes your PI case files and flags possible conflicts and timeline gaps from this checklist for you to check, alongside records and provider cross-references, in under an hour.
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